Landscape Manager

Job Description:

Position Summary:

The Landscape Manager will support and coordinate the design, bidding, installation, maintenance and administration of all landscape and irrigation functions for common areas (eg. Buffers, entry features, recreation areas), home sites, special situations, (eg. Model rows, sales office, construction office, back to backs, back to sides, preserves and littoral plantings as further described below in essential functions.

Key Duties and Responsibilities:

• DESIGN
  • Participate in design development of landscape & irrigation plans.
  • Pro-active coordination and communication with the Director of Landscape (DOL), Land Development Manager (LDM), landscape & irrigation design teams, and Planning Department with all site information/changes that impact landscape and irrigation.
  • Review and approve home site planting list
  • Engage in design issues/reviews with the Landscape Director.
  • Responsible for coordinating tree surveys, dispositions, relocations and mitigation compliance that supports our project requirements.
  • BIDDING
    • Support the Land Development Manager by assembling a bid package, providing plans, scope, specifications, bid sheets for landscape and irrigation.
    • Participate in the initial Bid review package with the Landscape Director and Land Development Manager to establish strategies and special consideration specific to each project.
    • Assess bid results with LDM and LD by coordinating a post bid review and negotiation strategy.
    • Participates in the award of all contracts with the LD and LDM.
    • INSTALLATION
      • Performs all installation inspections to ensure contract compliance.
      • Responsible for approving landscape and irrigation materials, procurement needs, including tagging if needed.
      • Understand the landscape & irrigation schedule expectations. Pro-actively communicate milestones and objectives to LD.
      • Support the LDM by reviewing and validating all pay applications and change orders for accuracy and initial prior to LDM processing.
      • Responsible for quality control and loss mitigation.
      • Understand the sub-contractors means and methods for performing work.
      • Manage the changes to the landscape and irrigation plans, ensuring that all modifications are documented and the final plans reflect the actual installations.
      • Research and implement landscape and irrigation efficiencies.
      • MAINTENANCE
        • Review and participate with the Project Manager (PM), Director of Landscape and the Land Development Manager in the creation of the landscape and irrigation maintenance scope, maps indicating areas of service and specifications.
        • Participate in the selection of bidders for each project with the DOL, PM and Alan Gremillion.
        • Plan, coordinate and execute a transition plan transferring the maintenance after the installation has been accepted with a plan that meets the stakeholder requirements.
        • Support the PM by reviewing and validating all pay applications and change orders for accuracy and initial prior to PM processing.
        • Approve all changes to the landscape plans and document on the turnover set.
        • Partner with successful maintenance subcontractor and build a schedule for mowing, trimming, agronomics, annuals, mulch, palm/tree trimming, pump station maintenance and irrigation wet checks that are supported with maps that indicate flow and site specific conditions.
        • Manage the successful maintenance subcontractor ensuring contract compliance is met through consistent site walks and inspections.
        • Maintain a maintenance program binder.
        • ADMINISTRATION
          • Perform quarterly warranty inspections, maintain a set of warranty plans that enumerates replacements with corresponding dates.
          • Maintain and ensure we have accurate "as built plans" for both landscape and irrigation.
          • Maintain "punch lists" for each project subcontractor that are updated bi-weekly tracking actionable items.
          • Responsible for participating in consistent update meetings with Subcontractors, Land Development Managers, Project Managers and Landscape Director.
          • Maintain all project documentation in the appropriate project folders electronic filing systems.
          • Support permit certifications by obtaining final acceptance from the permitting agencies for completed work.
          • Maintain copies of applicable codes and ordinances.
          • Maintain list of bidders by pro-actively pre approving potential subcontractors through a vetting process that includes stakeholders.
          • Other related duties as requested by management.

Experience and Skills:

Education & Experience:

• Bachelor’s Degree in Horticulture, Construction or other related field.
• 5-10 years of Landscape Development/Maintenance project management experience is required.

Skills & Abilities:

• Strong knowledge of landscape & irrigation installation and maintenance.
• Experienced in training and coaching, as this role requires the development of subcontractors to execute and provide a product that is high quality and maintains our brand expectation and service.
• Must have excellent oral and written communication skills.
• Must exhibit strong project management and leadership skills in working with all project stakeholders, including outside designers, GL Executives and other GL Personnel and contracting.
• Must be able to work proficiently in Word and Excel. Experience in AutoCAD is a plus.
• Ability to identify work priorities and function with very little supervision
• Capable of independent and team work environments
• Must possess a strong detail-oriented work style and an accommodating and proactive attitude.
• Driver’s License: Must have a valid driver’s license and reliable transportation.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to walk, bend, stoop, sit, stand, crouch, kneel, and occasionally climb stairs and ladders.
• Employee will also be required to drive and walk active construction sites.
• The employee must be able to lift, push and/or pull materials/equipment which may weigh up to 60 pounds, for a short distance.
• Specific vision abilities required by the job include close vision, color vision, peripheral vision, and the ability to adjust focus.
• Employee must be able to independently operate a motorized vehicle

Work Environment :

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate to loud.
• Work environment will include construction site and office(s).
• Various terrain includes uneven and rough terrain associated with a construction site.
• While performing the duties of this job, the employee is frequently exposed to moving mechanical parts, tools and construction.
• Exposure to varying weather conditions including, but not limited to, heat and rain.

This job description reflects management's assignment of essential functions and may be subject to change at any time due to reasonable accommodation or other reasons.